Blue Star Family Counseling Services: Clerical Assistant

​

Pay Rate: $12 - $15 per hour

​

Clerical Assistant Job Responsibilities: Reports to Office Manager and Clinical Director

• Provides assistance to office manager and clinical providers as needed

• Answers telephone calls and schedules clients appropriately

• Maintains scheduling in EHR/Simple Practice software

• Schedules remote meetings through Zoom

• Collects new client information and updates current client records

• Collects client payments

• Maintains Waitlist Information

• Relays messages to Clinical Director, clinical providers and office manager as appropriate

• Gathers information from clients for appropriate appointment scheduling

• Maintains client records through EHR/Simple Practice

• Relays need for supplies when ordering

• Maintains a clean environment for client and staff safety

• Outside errands as needed for conducting business

• Set up facility for trainings and other activities as needed

• Other duties as assigned by Office Manager or Clinical Director

Hours/Benefits: Up to 32 hours per week flexible schedule. May be asked to work evenings and weekends. Holidays off

Clerical Assistant Qualifications / Skills:

• Supply management

• Informing others

• Reporting skills

• Willingness to take direction from others

Education, Experience, and Requirements:

• High school diploma, GED, or equivalent

• Proficient with office software