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Blue Star Family Counseling Services: Clerical Assistant

Pay Rate: $12 - $15 per hour

Clerical Assistant Job Responsibilities: Reports to Office Manager and Clinical Director

  • Provides assistance to office manager and clinical providers as needed

  • Answers telephone calls and schedules clients appropriately

  • Maintains scheduling in EHR/Simple Practice software

  • Schedules remote meetings through Zoom

  • Collects new client information and updates current client records

  • Collects client payments

  • Maintains Waitlist Information

  • Relays messages to Clinical Director, clinical providers and office manager as appropriate

  • Gathers information from clients for appropriate appointment scheduling

  • Maintains client records through EHR/Simple Practice

  • Relays need for supplies when ordering

  • Maintains a clean environment for client and staff safety

  • Outside errands as needed for conducting business

  • Set up facility for trainings and other activities as needed

  • Other duties as assigned by Office Manager or Clinical Director

Hours/Benefits: Up to 32 hours per week flexible schedule. May be asked to work evenings and weekends. Holidays off

Clerical Assistant Qualifications / Skills:

  • Supply management

  • Informing others

  • Reporting skills

  • Willingness to take direction from others

Education, Experience, and Requirements:

  • High school diploma, GED, or equivalent

  • Proficient with office software

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